Documents/Information required for business tax return preparation

A copy of prior year’s Federal and State tax return, if any (if not prepared by us)

Federal or State correspondence received during the year, if any. List of any activities in other states

List of any corporate changes during the year. Details of any employee benefit plans including retirement plans, health insurance, etc.

Details of each business owner (Name, Social Security Number, Address,

Percentage of ownership/number of shares, date ownership acquired)

Additional owner details:

Date ownership given up, if any. Dates and amounts of distribution during the year

Details of any benefits received from the company (car, health insurance, etc.)

Tax Year's Financial Data:

QuickBooks data as a portable file for the current year

If QB data file cannot be transferred for any reason, please provide the following in MS Excel/PDF format:

Profit and Loss Statement Summary for the tax year (cash basis as well as accrual basis)

Profit and Loss Statement Details for the tax year (cash basis as well as accrual basis)

Balance Sheet for the tax year (cash basis as well as accrual basis)

If using an accounting system other than QB, please provide the following in MS Excel format:

Income & Expense Summary for the tax year; Income & Expense Details for the tax year; Balance Sheet for the tax year

If bank accounts are reconciled:

Bank reconciliation report for December of the tax year

Bank statements for each business bank account for January and December of the tax year

If bank accounts are not reconciled:

Bank statements for each month of the tax year

If you would like us to do the bank reconciliation, please let us know (additional charges apply)

Fixed Asset Listing/Report

Details of fixed assets purchased during the year - Date of purchase, Description, Cost, Category (New/Used)

Details of fixed assets sold/ disposed of during the year - Date of sale/disposition, Description, Sale Price Depreciation

Details and Accumulated Depreciation Details

Details of any assets traded in or leased. Schedule of loans to/from owners including loan agreements

Details of any related party transactions. All loans/credit cards/lines of credit - document showing balance at year-end and interest for the tax year

Copy of W3 and all 1099s issued for the tax year, if any

Copy of 941s, 940 and state unemployment insurance reports, if any

Copy of Sales Tax Returns filed during the year, if any

Details of estimated tax payments - date and amount

Details of travel expenses claimed – per diem if any, lodging, airfare, etc.

Details of any receivables/payables not recorded on the books

For auto expenses, if any:

Make and model of Vehicle

Date placed in service

Number of total miles driven during the year

Number of business miles driven during the year (do not include commuting miles). If actual expenses are more than mileage - Amount paid for gas, repairs and other auto related expenses; Percentage of business use of vehicle ************